How Do I Set a Cash Controls Policy?

Cash Controls keeps a reserve in each bank and checks reviewed bank statements before new spending. When a check fails, new payouts, cash-out requests, fund moves, and unsent ACH payments pause. It is on the Accounting tab of Money.

Steps

1. Import each bank's statement and have another person review it. See Reconcile the Bank and Close the Books.
2. Upload a document that supports the policy to the investment.
3. Go to Money, open Accounting, choose the Investment, and click Set Cash Controls Policy (or Review Cash Controls Policy to revise it).
4. Enter the Maximum Statement Age (Days), Policy End Date, Supporting Policy Document, and Reserve Basis and Review Notes.
5. Enter a Reserve for each bank and choose how each bank is used.
6. Click Send for Review. A different finance reviewer approves it.

What the numbers mean

• Posted Cash: cash on the books.
• Existing Obligations: money already owed or committed.
• Policy Reserves: cash you chose to keep.
• Available for New Spending: what is left. It shows Needs review if a check fails.

Why spending is paused

• The policy expired. Prepare a revision.
• A bank has no statement, its latest statement is unreviewed, or it is older than the limit.
• Bank statements end on different dates. Match all banks through the same date.
• Confirmed cash does not cover reserves and obligations.

Good to know

• Confirmed cash cannot exceed the books. Deposits add room only once the bank confirms them.
• Payments the provider already accepted are still tracked.
• Once you use these checks, later rule changes must keep them.
• Related: Why Did an ACH Transfer Fail?

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